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Associate Director of Development

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📍 Location: This is position requires flexibility to visit partners and will be based at office and offsite locations (regular in-person meetings and visits with partners at the BAYCAT office and in the Bay Area required), and during non-partner meeting time, would be based at the BAYCAT office in the San Francisco Bay area (Dogpatch neighborhood) at least 3 days a week. Flexibility for occasional hybrid (home office or offsite “flex desk”).
 

💰 Salary: $95,000 - 105,000 annually. Full-time role with generous benefits. 
 

Reports to: Executive Co-Directors
 

THE ROLE:
Reporting to the Executive Co-Director, the Associate Development Director is a responsible, nimble and resourceful leader that will partner with BAYCAT’s Executive Co-Directors to create and implement short-term and long-term development plans for this exciting nonprofit social enterprise. This generally entails developing and implementing a growth strategy for the future, organizing outreach efforts and managing relationships with the organization's new and existing donors. 

 

You are comfortable translating big picture strategy into clear and detailed action plans. You have excellent project management skills, are extremely organized, customer service oriented, a strong communicator and values-driven team player who loves to build partnerships for social impact, and who has a strong commitment to our mission, and the desire to grow professionally.  
 

All team members are expected to understand and embrace our mission statement, in particular how it is reflected in our commitment to respect and represent diverse ideas, races, genders, sexualities, abilities, cultures, religions, and traditions. Team members are to work in a manner that is consistent with this commitment and work to interrupt behaviors that hinder our diversity and inclusion efforts.
 

📽️ WHAT WE DO:

  • Empower 200+ young creators yearly, guiding them through the media-making process.

  • Collaborate with 250+ partners, bridging the digital divide for 4,700+ youths over 20 years.

  • Provide paid media arts training for young people while creating stories that advance social justice.

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Development Leadership - 10%

  • With Executive Co-Directors’ guidance, serve as the lead author of BAYCAT’s annual development plan to achieve all revenue and engagement goals, and monitor ongoing progress

  • Maintain an expert understanding of BAYCAT’s funding ecosystem and emerging opportunities that align with the organization’s trajectory

 

Individual Giving - 30%

  • Create and manage an annual calendar of solicitation and stewardship touchpoints, designed to increase giving and involvement from individual donors at all levels

  • Guide and support staff and board leaders on their efforts to cultivate & steward relationships with new and existing donors, through events, in-person meetings/calls/emails and through writing and decks that highlight our work

  • Design and execute BAYCAT’s annual year-end appeal and occasional targeted campaigns, drafting all copy and managing the digital communications flow through gift processing and acknowledgement

  • Serve as primary point of contact with a select portfolio of individual donors, collaborating with Executive Co-Directors, Board and other staff to deepen their engagement

 

Government and Foundation Grants - 20%

  • Facilitate alignment of BAYCAT’s needs with existing and emerging grant opportunities, in partnership with staff leadership

  • Review and approve all grant LOI, proposal, budget, attachment and report submissions and contribute to the development of content on critical proposals

  • Advise and support the Executive Co-Directors on relationship management with all institutional funders

  • Oversee the Development Manager to ensure the grants work plan is implemented with measurable success and proactive management of internal and external deadlines

 

Corporate Partners and Events - 20%

  • Collaborate with Co-Executive Directors, staff and board leadership to assess BAYCAT’s traditional event model (a 300+ person celebration) and shape a new strategy for 2025-26 that meets engagement and revenue goals

  • Plan and execute periodic, small-scale donor cultivation and stewardship events throughout the year,  managing all aspects of event operations and logistics, invite and RSVP lists and coordination of the Board, staff, volunteers and vendors

  • With BAYCAT Board and staff, shape partnership opportunities to attract leading corporate partners to support the organization through giving and volunteerism

 

Infrastructure and People Management - 10%

  • Serve as the primary administrator and point person on BAYCAT team’s use of Salesforce to streamline our development efforts, in addition to setting targets and monitoring progress on information capture, workflow and reporting

  • Support the learning and growth of the Development Manager

  • Provide day-to-day management of contractual support personnel, periodically engaged to provide support to timely fundraising efforts such as grant strategy/development or event production

  • Work with the Associate Directors Team to build a strong, inclusive and engaging work environment

  • Provide leadership and perform other duties as agency needs require.

 

Associate Director / Administrator Functions - 10% 

  • Provide input and contribute to  problem-solving for organizational-wide concerns from a community-based, relational, equity lens

  • Lead transparent and authentic communication practices with the team including frequent reflection of practices, providing positive and constructive feedback centering respect for and service of participants’ communities we serve through team reviews 

  • Actively support internal communication, meeting facilitation, and internal training that aligns with organizational goals and strategy, in collaboration with the leadership team

  • Advise on organizational budgeting processes along with the directors and management team, particularly with an equity lens to strategically compensate and grow the engagement of professionals and partners in our fields that come from historically excluded communities

  • Manage and advise on BAYCAT’s operational professional development, travel, and event needs and processes to ensure and enhance inclusive community engagement opportunities and BAYCAT-sponsored spaces in which our participants and team can work and learn

 

WE ARE LOOKING FOR SOMEONE WHO:

 

  • Has a passion and commitment to work with local underserved communities;

  • Has worked in nonprofit development for 4 or more years; demonstrated increasing responsibility in the development department/functions

  • Experience in the arts, media, workforce and/or youth development sectors a plus;

  • Detailed-minded with the ability to prioritize;

  • Is a good problem solver;

  • Has initiative and drive, ability to self-start;

  • Knowledge of project management software, Salesforce and Asana a plus;

  • Provides great customer service and can build relationships with our wide-ranging stakeholders from students, families, BAYCAT Studio clients to donors;

  • Calm under pressure & thinks quickly to solve problems as they arise; and

  • Is committed to personal and professional growth, and are aligned with BAYCAT’s core values.

 

EOE. We strive for a workforce as diverse as the community we serve.

Women, people of color, LGBTQ individuals, and people with disabilities are strongly encouraged to apply HERE

Interim Lead Creative Producer & Production Supervisor

Job Description: Interim Lead Creative Producer & Production Supervisor 

Location: Dogpatch, San Francisco
Work Status: Full-Time, Covering Maternity Leave

Work Schedule: In Person & Onsite during all Productions and Programs 

Reports to: Executive Co-Director, Managing Director
Supervisee: Production Coordinator / Creative Producer

Compensation: $40.87 - $43.27/hr + Benefits Eligible 
Duration of Role: March 3rd - August 8th

 

THE ROLE

BAYCAT’s 21.0 integrated model, “Acadio,” merges educational programming of Academy and production efforts of Studio to create a cohesive and strategically aligned approach toward cultivating antiracist creative career pathways. This integration allows entire BAYCAT team, to work closely in aligning educational outcomes with production deliverables, fostering an environment where program participants not only develop a radical sense of self, but also gain hands-on production experience that enhances career readiness. Through strategic alignment, shared goal-setting and cross-departmental process development, the aim is to create a seamless pathway where learning and real-world production merge, providing impactful experiences for participants, while meeting client needs, and maintaining our commitment to BAYCAT’s values of diversity, equity, and inclusion. 

 

The Interim Lead Creative Producer & Production Supervisor will be responsible for leading BAYCAT’s production operations and creative oversight with a focus on integrating educational objectives into the production workflow. This role will manage the production schedule to align with curriculum-based projects, ensuring hands-on learning opportunities for participants. The Interim Lead Creative Producer & Production Supervisor will oversee all project stages, from pitching and contract management to final delivery, maintaining high standards of quality and brand alignment of BAYCAT and Studio clients. They will play a key role in mentoring emerging creatives, managing a team of producers, and collaborating with creative partners, fostering an inclusive, antiracist production culture. With support from the Managing Director, the Interim Lead Creative Producer & Production Supervisor will take the lead in communications with studio clients. Additionally, they will engage in oversight of budgeting, and internal communications on Studio Projects to support BAYCAT’s long-term vision and operational success.

 

All team members are expected to understand and embrace our mission statement, in particular how it is reflected in our commitment to respect and represent diverse ideas, races, genders, sexualities, abilities, cultures, religions, and traditions. Team members are to work in a manner that is consistent with this commitment and work to interrupt behaviors that hinder our diversity and inclusion efforts.
 

RESPONSIBILITIES

Every day is different but mostly you’ll be responsible for:

 

Educational Production, Creative Oversight & Continuous Improvement (30%)

  • Advise on all production contracts & ensure delivery on all projects 

  • Lead creative development - final approvals that delegates primary creative ideation and provides feedback and guidance where possible

  • Create pitches for new clients/projects & Scopes of Work for productions

  • Set standards for production quality & BAYCAT brand & hold team accountable to standards

  • Advising & operationalizing initiatives to define possible creative career pathways & production process knowledge sharing

Production Operations, Accountability & Resource Management (30%)

  • Establish & supervise requirements for each project - internal workflow

    • Pitch and proposal

    • Decision making filter and use

    • Budget standard (levels)

    • Production planning sheet/templates

    • Debrief structure and capture

  • Main client communication point, including QC of client goals, style, feedback

  • Main in-production client point of contact /project report-back for clients, which can be assigned and delegated to other members of the Acadio team as needed

  • Oversight of budget and resources for production - specifically funding that resources all creative projects’ development through delivery and distribution

  • Booking of external freelance contractors, where necessary, for throughout pre-production, production & post production

    • Develop timeline for and integrate internal projects into post schedule as well as client projects

  • Develop post-schedule, including when and how best to use freelancers, & manage post for all projects by staffing up for client production using freelance editors/AEs/VFX

  • Ensure proper exporting, cut reviews, give notes and ensure subsequent cuts are to expectations

Participant & Team Mentorship & Engagement of Production Partners in Program (20%)

  • Supervise and mentor producers & creative for all projects

  • Directly mentor youth & young adults & provide in program support as needed

  • Set, model and hold accountable inclusive, antiracist set culture

Planning, Budget & Resource Management (10%)

  • Understanding how BAYCAT’s business model works

  • Oversee and track budgets & report to Managing Director for budget allocation Studio client projects, ensuring equitable access to tools, equipment, and opportunities for both learning and client projects.

Administrative & Supervisory Functions (10%)

  • Directly supervise the Production Coordinator / Creative Producer

  • Providing input and engaging in problem solving for organizational-wide concerns from an antiracist, narrative shifting, equity lens.

  • Leading transparent and authentic communication practices with the team including frequent reflection of practices, providing positive and constructive feedback reflective of different experience levels & identity contexts through reviews & check-ins. 

  • Manage and advise on BAYCAT’s production needs and processes to run an inclusive physical and hybrid environment to work and to learn.


WE ARE LOOKING FOR SOMEONE WHO:

  • Brings 3+ years in creative and production oversight and maintain quality control from concept to delivery, ensuring projects align with BAYCAT’s brand standards and client expectations.

  • Brings 2+ years in production management, media education or a related field with a strong background in integrating educational and production goals.

  • Is committed to training and uplifting the next generation of creatives.

  • Is knowledgeable and experienced in media production, project management, and curriculum-linked programming, especially within mission-driven or community-based organizations.

  • Skilled in managing production budgets and resources.

  • Embodies and embraces BAYCAT’s mission and the value of equity, diversity and inclusion within the filmmaking and media landscapes.

  • Has a working knowledge and lived experience with the racial justice values of our mission.

  • Is a humanistic, equity-centered leader who can motivate a team, build trust and a culture of accountability and model emotionally intelligent communication. 

  • Excels in facilitating and nourishing collaborative processes.

  • Understands the importance, has a working knowledge and experience of cultivating a feedback rich culture.

  • Is naturally organized, responsive, solutions-oriented, flexible and resourceful.

  • Is a confident and well-expressed communicator and project manager with the ability to delegate and hold collaborators accountable.
     

EOE. We strive for a workforce as diverse as the community we serve. Women, people of color, LGBTQ individuals, and people with disabilities are strongly encouraged to apply. HERE

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